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This is the moment when AvaSys users first begin to really understand the opportunity they have at their fingertips. It’s the giddy excitement that flows from the monitor station and makes its way throughout the hospital: “Hey, this thing is really going to work. This can actually make a difference in keeping our patients safe!”

It takes time and huge effort to get to this moment, time that AvaSure’s project team spends preparing an AvaSys program tailored to the hospital’s or health system’s unique circumstances but incorporating lessons we’ve learned from more than 450 installs across the country. For the hospital user, much of that effort is hidden, and what they experience is well-rehearsed clinical education delivered by a team with unique clinical training and experience.

You will feel something the moment these educators walk through your hospital doors. They bring energy, enthusiasm, commitment and belief in AvaSys. This isn’t just a job to our trainers; it is a way for them to directly impact patient safety and help fellow clinicians provide the best care they possibly can.

So, it is no wonder that after several days of detailed training, when it is time to begin utilizing the AvaSys system live, when it is time to support the monitor tech watching the patients, when it is time to show the nurses that this system really works, that first save is always the AvaSure trainer’s Moment of Glory.

Nothing can fully describe it. The culmination of many weeks leads to this moment when the monitor tech speaks to a patient and successfully gets him to stay in bed, or the tech calls a nurse who gets to the room in time to help a patient move from the chair to the bed, or she sets off an alarm and five people show up in the room in a matter of seconds.

It’s the same every time: The situation is controlled, the fall is prevented, and everyone suddenly knows they have a powerful new tool to keep a professional eye on patients 24/7 and a means of instantly communicating when a threat to safety arises.

Of course, much more is to come once staff realizes the many other uses of this system. We are always heartened to hear of AvaSys saving lives in patient holding areas; of elopements avoided; of nurses simply feeling better about being late for rounding while they deal with an emergent patient, knowing someone is watching their at-risk patients.

Those are great moments too, but for us, nothing quite matches the feeling of seeing that first save and what it means for the nurses and techs who care just as much as we do about keeping patients safe.

Stacey Overholt, RN, BSN, MBA, VP of Clinical Services at AvaSure

For organizations that have adopted the AvaSure TeleSitter^® Solution, the AvaSure Monitor Tech (AMT) has become the latest addition to the team. Physicians, nurses, physical therapists, respiratory therapists, pharmacists and case managers each provide valuable information based on their assessments and interactions with the patient. Working together, they monitor every aspect of care, ensuring a positive outcome.

The AvaSure Monitor Technician (AMT) has allowed your team of caregivers the ability to afford another level of patient and caregiver safety. Other caregivers simply cannot be in the patient’s room all the time and they need the kind of feedback that only a trained technician with eyes and ears on the patient can provide.

This is something new for most organizations, which is why we must learn to trust the AMT.

Transition
Here are a few ideas to smooth this transition and make the most of this new team member:

• Have the Monitor Tech actively ensure that universal fall precautions are in place, along with providing supplemental hourly rounding from the central monitoring station. By systematically panning the camera around the patient room, utilizing the zoom features if needed, the AMT can recognize an unsafe environment such as if the call light is out of reach or a bed rail is left down. During these purposeful rounds, the AMT can also observe the patient using the 5 Ps strategy, even verbally talking to the patient if appropriate. This can be documented, and if an exception to the standard is found, a caregiver notified.
• Use the Monitor Tech for activity and/or behavior reporting to staff. The monitor technician develops a unique perspective while watching patients 24/7. He or she quickly comes to recognize cause and effect behavior, discrete signs of change, and signs of agitation or discomfort. Not only does this provide the opportunity for immediate and early intervention in cases of at-risk behavior, the AMT can also note if these signs are occurring more or less frequently or are changing, things a nurse might not notice even with frequent rounding.
• Glean information from retrospective reporting on an adverse event. By interviewing the AMT, the other members of the care team can obtain information about what was seen prior to an event, such as changes in the patient’s behavior, activity in the room or the patient’s condition. This information may not have been previously obtainable, which may contribute to developing the best intervention possible for that patient.
• Enlist the Monitor Tech to help improve the safety of patients and/or caregivers. The monitor tech has a 24/7 view into the room, and, if directed by caregivers, can keep watch for certain situations that could be hidden from staff doing traditional hourly rounding. Those might include violent family members or visitors, patient self-harm, patients attacking staff and the presence of illegal substances. Quite often, AvaSure Monitor Techs have helped rescue a staff member by alerting security of dangerous actions occurring in a room. They have also prevented patient elopement.

Communication
It is essential to create a process flow that allows regular and purposeful communication between the direct patient caregivers and the AvaSure Monitor Technician. Care should be taken to streamline this process into existing documentation and care planning. The clinical staff should be educated on the contributions the AMT can provide the care team during monitoring. Some ideas for streamlining this collaboration include:

• Verbal or written reporting to nurses. The AMT and RN should communicate verbally one hour before the end of each shift and as needed regarding monitored patients. A systematic subjective report of patient behaviors and status throughout the shift should be documented by the RN in the EMR based on a collaboration of nurse and monitor tech. This information should be used in daily huddles to help caregivers assess the patient’s safety risk, identify the continued level of monitoring needed, and to make triaging and staffing decisions.
• Monitor Techs documenting in the electronic medical record. The monitor tech can document directly into an EMR so caregivers can have real-time information when needed. Documentation flow sheets in the EMR should be easy to access and use so the AMT does not have to take eyes off of the monitoring screen for long periods of time. Real-time checklists and end-of-shift reporting have been effective.
• New software called AvaSys 2018 allows the Monitor Tech to document events in real time. AvaSys 2018 has advanced functionality that captures the occurrence and avoidance of adverse events (aka “near misses”). With just a couple of mouse clicks, monitoring staff can quickly capture when an adverse event such as a fall occurs, without sacrificing close vigilance on other patients. This data allows organizations to compare performance against national benchmarks.
• Establish an open communication line to security in the event a patient engages in risky or illegal behavior. The criteria to watch for should be provided to the AMT by the nursing team. The appropriate notification protocol should include not only contacting the caregiver on the unit but making a call to security as well.
• Give physicians, case managers and nurses the chance to come to the monitoring station to interview AMTs or watch patients themselves if needed. The monitor tech’s subjective knowledge and hourly behavior and activity documentation of monitored patients can be useful for care planning, discharge planning and treatment investigation.

The AvaSure Monitor Technician is a new member of the care team. Use some or all of these best practices to make the most of this new technology and clinical role to improve patient and caregiver safety and patient outcomes. 

Stacey Overholt, VP, Client Services, AvaSure

Though AvaSys^®  was developed to address the intractable problem of patient falls, my 50 years of experience as a nurse suggests that this groundbreaking technology has an even broader application. The AvaSys platform addresses a fundamental paradox in patient care that heretofore has prevented us from developing a true culture of safety.

My first job was on the night shift of a 20-bed surgical ward. With the assistance of one nurse’s aide, I managed the pre- and post-operative care of 20 male patients from 11 p.m. to 7 a.m., five days a week. The beds on the ward were placed along the perimeter of the large room, and were separated only by curtains that were pulled when privacy was required. The nurses’ station was located conspicuously (and conveniently) in the center of the ward. As a young nurse, this was where I felt safest. I had a 360-degree view of the room and all 20 patients, but perhaps even more importantly, they could see me, and were equally reassured.

In those days, when the length of stay was much longer, it was not unusual for ward patients to become acquainted. They often helped each other and frequently brought critical information to my attention that I might not have known otherwise. This community of care was grounded in the shared experience of hospitalization and surgery. Benefiting from continuous observation and communication, it became a naturally occurring culture of safety. Of course, on the downside, was the necessary restriction on visitors and the absence of complete privacy.

Over the years, we have seen hospitals evolve into more hotel-like venues of care.  Wards were replaced by semi-private rooms with en suite bathrooms. Most recently, there has been significant movement to single-bed rooms that accommodate the 24-hour presence of family members. While privacy and visitor flexibility issues were resolved in this new architecture, it has not been without unintended consequences, including the insecurities experienced by anxious patients and families, left unobserved in the unfamiliar environment of a hospital room. Patients admitted to activating the call light just to see if anyone would come and how soon. In addition, the cost of care increased, as more nurses were required to serve patients in this new care topography.

At the same time, advances in biotechnology permitted many more procedures to be performed in outpatient venues and also reduced the length of stay for inpatient procedures. Thus we are left, paradoxically, with patients who are sicker and more needy, in a context where continuous patient observation and communication are more compromised.

Reconciling the desire for privacy with the need for scrutiny has challenged our capacity to create a culture of safety. Though nurses are at the heart of this paradox, our work is poorly understood. Unlike physician work, which is measured and compensated in terms of visits and procedures, nurse work is calculated and compensated in terms of expert presence. There are, of course, many components of nursing practice that are procedural, but vigilance and advocacy – requiring uninterrupted observation and communication – is at its very core. Indeed, the only reason for physicians to admit patients to a hospital these days is the need for expert and continuous 24-hour vigilance, which, ironically, is the most difficult to deliver.

Like firefighters or air traffic controllers, nurses are needed not just for the rescue, but for their preparedness and for averting the need to rescue. When nurses are not able to observe and interact with their sickest or most compromised patients, our professional self-confidence is adversely affected. When an actual incident occurs, our professional self-worth is diminished. Creating a “culture of safety” must extend beyond checklists and performance goals that reward only what doesn’t occur (no pressure sores, no central line infections, no ventilator-associated pneumonias, no falls, no readmissions, etc.). Most of us became nurses to have a positive impact and add value to the lives of our patients, not only to protect them from harm but to promote their well being as well.

I view AvaSys as my new, 20-bed ward, where our patients have the benefits of 360-degree and continuous observation, but within the privacy of a single-bed environment, where friends and family are free to visit and stay as long as desired. AvaSys is an ingenious and necessary response to the irony of trying to provide affordable vigilance in a context designed for privacy. Nurses, as well as patients, are well served by this technology. They can feel confident that all of their patients are safe even when they are caring for their other patients.

On behalf of nurses everywhere, thank you, AvaSure, for your contribution to the culture of safety.

Melanie Dreher, PhD, RN, is Dean Emeritus, Rush University College of Nursing and Board Chair, Trinity Health System.